Meetings

Details of meetings:

HOLME BANK LAND TRUST

Minutes of a Meeting of Trustees at 3.00pm Thursday, 29 October 2015

 

Trustees in attendance:

David Burrows

Diana Malone

Paul McIntyre

Patricia Richards

  

  • Apologies and conflicts of interest

 There were no apologies and no conflicts of interest.

  • Minutes and matters arising from the meeting of Trustees, held on 30 July 2015

 The minutes of the last meeting were deemed to be a true record and signed by the Chairman. There were no matters arising not covered by the agenda.

 The Orchard

 It was agreed to seek 2 new tenders to mow the lawn and to also consider if any residents might be interested. In the meantime the current gardener will be asked to include the extra work needed to cut the hedges and trim edges within the price already agreed with him.

  • Charity Commission

 We need to file the end year accounts on the Charity Commission’s website by the end of December.

  • Land management and insurance cover

 There is no rent outstanding from tenants. The annual insurance premium has been paid.

  • Financial Management

 The end year 2014-15 accounts were approved by Trustees. Once the accounts have been audited a copy will be placed on both the village notice board and web site. It was agreed to transfer £5k from the TSB to the Skipton account to take advantage of the better interest rate. It was also agreed to search for another savings account in order to reduce the balance with the Skipton to the new lower limit of £75,000 covered from 1 January 2016 by the Financial Services Compensation Scheme.

  • Broadband

 It is hoped that we will have clarity on the timescale for the implementation of super-fast broadband to Holme by the end of December.

 Blacksmith’s shop

 The 2 tiles which had fallen off the roof have now been replaced.

 Defibrillator proposal

 It was agreed to apply for a public access defibrillator to be installed in the telephone box. Trustees approved a £500 budget for the project.

 St Giles Church

Cllr Maureen Dobson, Nigel Priestley and Doreen Hallam joined the meeting to discuss the need to engage residents in a new vision for the Church. Work is needed on the fabric of the building, to improve the lighting, improve the heating and bring mains water to the site. But, first and foremost was the need to know what might inspire residents to make more use of St Giles. It was agreed to develop ideas with residents further at the Carol Concert scheduled for 20 December.

Trustees expressed their appreciation for the significant voluntary effort given by both Doreen and Nigel.

Date of next meeting: to be agreed.

 

HOLME BANK LAND TRUST

Minutes of a Meeting of Trustees at 7.30pm Thursday, 30 July 2015 Trustees in attendance: David Burrows –     Diana Malone –   Paul McIntyre –     Patricia Richards        

  • Apologies and conflicts of interest

  There were no apologies and no conflicts of interest.

  • Minutes and matters arising from the meeting of Trustees, held on 10 February 2015

  The minutes of the last meeting were deemed to be a true record and signed by the Chairman. Discussions with the new Bishop regarding St Giles Church would be pursued as soon as Maureen Dobson could arrange a meeting.

  • Vacancy for a Clerk

  The Chairman agreed to undertake the Clerk’s duties until a replacement can be found.  

  • The Orchard

  The gardener has agreed to cut the hedge.

  • Charity Commission

  The Trust’s details are now up to date, following the changes to Trustees this year. It was agreed to continue to file the Trust’s end year accounts and Annual Report on the Charity Commission’s website, in the interests of transparency and accountability, notwithstanding that the Trust’s annual income is below the threshold for such reporting.

  • Land management

  There is no rent outstanding from tenants.    

  • Financial Management

  It was agreed to close the Trust’s current accounts with both Barclays and NatWest, transferring the balances to the TSB. This will mean that, going forward, the Trust has only one current account with the TSB and one savings account with the Skipton Building Society. The aim was to complete the end year 2014-15 accounts and effect all the changes necessary to the bank mandates following the appointment of the new Treasurer, by end August 2015.  

  • Broadband

  The Trust was continuing to progress with Nottinghamshire County Council (with Maureen Dobson’s help) the implementation of super-fast broadband to Holme.  

  • Blacksmith’s shop

  It was agreed to replace the 2 tiles which have fallen off the roof. 

  • AOB 

It was agreed to cover the cost of paint needed to smarten up the telephone box. It was also agreed to post the Trust’s minutes in future on both Holme’s notice Board and village web site www.holmevillage.co.uk.     Date of next meeting: Thursday 29 October 2015 at 10.00am